S. Reynolds & Associates, Inc. is under contract with a major Financial Services company - who with their affiliated companies, can quickly customize, creatively market and efficiently mange innovative financial protection programs, from credit insurance and payment protection to service contracts and warranties – is seeking an Accounts Payable Manager for their Corporate offices located in Jacksonville, FL.
Job Summary
This position is responsible for all activities in the accounts payable function. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy. May require a bachelor's degree in a related area and at least 7 years of experience in the field. Familiar with a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others. A wide degree of creativity and latitude is expected. Various other responsibilities exist to provide leadership in working with other accounting areas and departments with in the company on related duties.
Primary Job Functions
• Responsible for the development, implementation and maintenance of Accounts Payable policies, procedures and systems to ensure accounting transactions are properly accounted for, and reports are prepared and analyzed on a timely basis.
• Responsible for providing accounts payable customer service for various areas and reconciling general ledger accounts.
• Processes journal vouchers and maintains inventory reports of insurance, leases, credit cards, telephones, etc.
• Responsible for vendor management in the purchase order system; ensuring completion and accuracy of data is updated and maintained on an ongoing basis.
• Ensures proper creation, editing and processing of all purchase orders for centralized purchasing system.
• Responsible for accurate and timely management of the invoice management system (AS400); including accuracy of invoices, coding and approval processes, as well as reconciliation of vendor discrepancies and reporting.
• Management of the credit card processing system and expense reporting portal; ensuring accuracy in data entry and full management of the expense report process from end to end including alignment of receipts to credit card expenses. Processing credit card invoices and managing credit card user data. Establishing adequate controls and reporting mechanisms.
• Responsible for managing the output of the GL reports reflecting expense allocations across company levels within all technical environments. Interface with CFO, Controllers, divisional staff and external vendors to ensure data accuracy and proper allocations have been made.
• Oversee process for generating 1099s as related to accounts payable for all companies.
Periodic Job Functions
• Oversee/manage the preparation of all quarterly “Recon Books” to provide sufficient backup and reconciliations for our corporate general ledgers.
Experience Required
• Excellent communication skills, both oral and written
• High degree of tact and good judgment
• Advanced mathematical, software, and problem solving skills
• Self starter with ability to meet deadlines and goals in a limited time frame
• Effectively deal with other company departments and outside agencies
• Work independently and make effective decisions to complete work assignments
• Ability to work with, train, motivate and develop subordinates
• Possess leadership skills necessary to complete assigned work and initiate proactive action for new work requirements.
Education
• Four year college degree in accounting
• 7 years experience in accounts payable function with 3+ years of Supervision or Management of same Experience with AS400 technology, Oracle database processing and various other web products related to the accounts payable function.
Please submit your resume to: sjoakman@gmail.com
